|
CLUB RULES |
| 1. |
The club is to be known as the 'Exeter British Motorcycle
Club'. |
| 2. |
The aim of the club is to foster, encourage and maintain an
interest in British motorcycles; to provide technical assistance to its
members, to meet one another and discuss motorcycling in a friendly atmosphere
and finally to establish and maintain good relationships between motorcyclists
and the general public. |
| 3. |
(a) The general business of the
club is to be run by a committee consisting of the following: Chairman,
Treasurer, Secretary, Runs Organiser, Membership Secretary, Technical Officer,
Administrator, Welfare Officer, Prizes and Trophies Officer and Regalia
Officer. The committee will be elected at the Annual General Meeting. Nominees
must normally have been a member of the club for more than one year. The
committee will meet a minimum of four times a year and six members of the
committee are required to be present to form a quorum. Decisions will be
passed by a ‘majority’ vote.
(b) The club may have a Webmaster to set up and control the club
website. The Webmaster need not be a member of the club committee and if
not, will be invited to attend club committee meetings when the website
is being discussed. |
| 4. |
The committee will discuss the annual membership fee and the
outcome forwarded as a proposal to the AGM. |
| 5. |
Voting rights at ‘club’ meetings will
be applicable to ‘paid up’ members only. Decisions
will be passed by a ‘majority’ vote. |
| 6. |
New members are accepted into the club at the discretion of
the committee. |
| 7. |
Membership fees are to be paid annually to the Membership
Secretary by the end of March each year. Members joining after 31 August
will pay one and a half times the annual membership fee to cover the remainder
of the membership year and the whole of the next year. Any member who does
not renew their membership by 31 May, will then cease to receive club publications. |
| 8. |
Prospective members are allowed to attend two club meetings
before having to apply for membership. |
| 9. |
Associate membership for spouses and/or partners is included
in the sponsor ‘s membership. |
| 10. |
Club meetings will normally be held on the second Thursday
in each month, commencing at 8.00pm, at a venue to be decided by the committee. |
| 11. |
There will be 'no smoking' while club meetings
are in progress. |
| 12. |
Members may advertise motorcycles and motorcycle related equipment
on the club website and in the notices section of club minutes at the discretion
of the club committee. |
| 13. |
Club bank/building society accounts are to be named ‘Exeter
British Motorcycle Club’. All club cheques and building society
withdrawals will only be made valid with the signatures of two committee
members nominated by the club committee. |
| 14. |
Expenditure on behalf of the club must be approved by the
committee. |
| 15. |
The club financial account is to be submitted for audit to
the committee, prior to each AGM and at any other times if considered necessary. |
| 16. |
The Treasurer is to submit a statement of the club's accounts
balances to all committee meetings. |
| 17. |
The Annual General Meeting is to be held in March each year,
normally on the second Thursday. |
| 18. |
The Runs Organiser will plan weekly club runs to commence
on the first Tuesday in April and ending on the last Tuesday in September
each year and submit written details for distribution to all club members.
On occasions it may be necessary for the Organiser to enlist assistance
from a non-committee club member. If any member has any ideas for runs,
they should discuss these with the Runs Organiser. |
| 19. |
Any member participating in club organised runs must be 'Road
Legal'. |
| 20. |
The question of what is considered a suitable motorcycle for
club members is a very critical and sensitive issue. This club has been
formed on the basis that members support British motorcycles. This means
that when representing the club on runs and rallies, only British motorcycles
will be accepted. The committee will decide on what qualifies as a British
Motorcycle. |
| 21. |
The club may have a President who shall be elected annually,
by the members, at an AGM. The President may attend committee meetings as
a right, but will not be entitled to a vote. In the election of President
Rule 26 is to be strictly obeyed. |
| 22. |
The club may have up to two Vice Presidents who shall be elected
by the members at an AGM. Vice Presidents may attend committee meetings
as a right, but will not be entitled to vote. In the election of Vice Presidents
rule 26 is to be strictly obeyed. |
| 23. |
The committee shall have the power to expel any member, with
loss of any membership fee already paid, for any conduct considered to be
prejudicial to the good name of the club. |
| 24. |
In the event of the club ceasing to operate for any particular
reason, all remaining assets, if any, are to be disposed of equally amongst
the paid up members. |
| 25. |
(a) The club is to maintain Public
Liability Insurance.
(b) The club is not responsible for any damage, injury or loss caused
by the acts or omissions of any member or visitor. |
| 26. |
Any proposed changes to these rules or items to be discussed
and voted on at the AGM, must be forwarded to the Secretary at least one
calendar month prior to the AGM for inclusion in the agenda. |
|
Change 6 - Made at March 2008 AGM |
